Controlling Print Costs

Why would an IT director be willing to spend so much on toner?

The answer is very simple. It is not a part of his budget. He doesn't care how much the toner costs because it doesn't affect his budget.

Can you see a problem here? He will spend as little on a device as possible and avoid buying anything new because he doesn't want his budget affected, so costs get out of control and no one really knows it.

What is the answer?

Your organization needs to have an over arching strategy in place. Conduct an analysis to know how much you are actually spending and then build your strategy around that.

Managed Print Services can help you to identify ways to increase your operational efficiency. They can manage your devices and balance your printing fleet so that you don't throw away dollars to save dimes.

Corey Smith is 15 year veteran of the office equipment industry, is editor-in-chief for OfficeProductNews.net and provides a common sense approach to business and technology in his blog.