Customer Service – Accounts Payables

The position would report to the Customer Service Manager

Essential Activities and Responsibilities: (2 Divisions – Atlanta & Newnan)

  • Set up and maintain vendor accounts
  • Process vendor invoices
  • Match invoices and packing slips
  • Code invoices to the appropriate accounting code and process journal entries when necessary
  • Manage invoice approval process which includes external Dealer invoices
  • Prepare and process weekly check runs
  • Ensure timely and accurate vendor payments
  • Scan vendor checks, and backup
  • Resolve and reconcile vendor statement issues timely
  • Process and track 1099 statements
  • Serve as backup for placing office supply orders
  • Computer maintenance of vendor accounts, including running of monthly reports
  • Back up and support other areas of Customer Service, i.e., Cash Management, Contracts, as needed
  • Complete other issues as directed by management, including special projects to find ways of improvements for payables, as well as the department
  • Take incoming Customer Service Calls
  • This individual will be responsible for providing feedback to vendors and management on areas of improvement.

Products and Services:

  • All SOS Vendors
  • Contracts
  • SOS products

Primary People Contacts:

  • Vendors & Customers
  • Customer Service Department
  • Warehouse Department
  • Sales Coordinators
  • Upper Management

Behavioral traits, Attitude and Skills Required:

  • Accurate
  • Detailed oriented
  • Organized
  • Ability to multi-task
  • Self motivated
  • Ability to work with minimal supervision
  • Proven ability to work under stress and meet deadlines

Prerequisites (i.e., education and experience):

  • Finance or Accounting Background, previous Accounts Payable experience, a plus
  • Computer experience literate, intermediate to advance with multiple computer software packages
  • 2 - 3 years experience in office environment

Toughest Part of the Job:

  • Meeting deadlines
  • Working under pressure
  • Multi-task many functions
  • Maintaining open communication with all Vendors & Customers
  • Ability to create efficiencies which will streamline processes

Outside Influences:

  • Vendors
  • Customers
  • Dealers